Disbursement Request Form

Did you pay out-of-pocket for something funded by the PTA?  Is so, please fill out and submit a PTA Disbursement/Reimbursement Form. 

Steps to Take:

  • Only expenses previously approved by the PTA will be reimbursed.  
  • A copy off all receipts must be submitted with this form. 
  • Please Complete the form and email it to BatesMiddleSchoolPTA@gmail.com or drop off a hardcopy at the PTA mailbox at the Bates's School Office. 
  • Once processed, the PTA will issue you a check reimbursing you for your expenses. 
  • Fillable Disbursement/Reimbursement Form
  • Non-Fillable Disbursement/Reimbursement Form 

Request for Funding

Bates PTA provides funds, volunteers, and other resources to support Bates students, faculty, and staff through the school year. Anyone requesting funds from the Bates PTA is asked to complete a form so we have documentation as to how our funds are utilized for the betterment of our school.   

A Request for Funding only seeks approval to spend funds.  Once you spend the funds, you will need to submit a Disbursement Request Form to actually receive reimbursement from the PTA.

You can submit a request for funding two way:

  1. Complete the "Request for Funds" pdf and email it to BatesMiddleSchoolPTA@gmail.com or drop off a hardcopy at the PTA mailbox at the Bates's School Office; or
  2. Fill out the online "Request for Funds" form